eMill Enterprise and eMill Service Provider editions give access to account
administration features to define what permissions other eMill users have over
mailing projects. Such features are
useful for collaborative work on shared projects and for offering email
marketing services. Note that the eMill Service Provider edition includes
specific modules for accounting and credits management.
When installing eMill Enterprise and eMill Service Provider editions, an eMill Server is installed
on the local machine, is made available to all other machines through the local
network or the Internet and is accessible through a Windows or a
web interface. eMill thus acts as a server
application relative to other eMill machines, and as a client of all
other eMill machines as well.
From the Tools/Options menu, click on the Accounts
tab:
Accounts list:
The list window displays all groups of users having rights to the eMill
server installed on the local machine. Note that rights administration
to an eMill server can only be performed from the local machine.
When installing eMill, a Users group is created by default,
that grants all rights to other networked users also running eMill (NT
authenticated users). To restrict use of an eMill server to a selection
of eMill clients, you need to delete this account and add new ones.
Adding a new account:
Click on Add. The Add account dialog box appears:
Enter a Name for the new user or group of users and a description.
Complete the Account manager contact details. This information is
not mandatory but it is stored in the Account database and can be accessed by
script in order to produce reports for each account manager.
Assigning permissions to users:
Click on the Security tab. The current local user (Windows
Login) is displayed by default, with all permissions granted.
Click on Add to assign additional users to the eMill
server account:
The list of all groups and users of all domains is displayed. To add a user, highlight
it in the list, click on Add and OK
Define the permissions by checking the appropriate box(es):
Create and delete projects: The user or group of users can display all the modules and save all modifications.
View projects: The user or group of users can display all
the modules of the project except the message queues and the message
tracking statistics. He cannot save any modifications made in the
project.
Modify projects: The user or group of users can display and
save modifications on all the modules of the project except the
message queues and the message tracking statistics.
View queues messages: The user or group of users can only
display the messages in the queues.
Render and delete queues messages: The user or group of
users can display the messages in the queues, render messages and
delete messages.
Start and stop mailer: The user or group of users can
display the messages in the queues, start and stop the mailer.
View message tracking statistics: The user or group of
users can display the message tracking statistics but cannot reset
them.
Reset message tracking statistics: The user or group of
users can display the message tracking statistics and reset them.
Create and delete shared lists: The user or group of users
can create new shared list and delete account shared lists.
Modify shared list records: The user or group of users can
modify records of account shared lists.
Use the following account to run background tasks: eMill needs an
account to run some tasks (processing of incoming messages, message
rendering). In order to secure the running of these tasks, it is recommended to specify an account
with limited rights. If you do not check this box, the default account is the
one used to access the eMill server (default system account).
Define restrictions to users:
Click on the Restrictions tab.
Allowed Features: Choose the features that will be made available to the user or group of users.
Send emails: The user can broadcast messages by e-mail.
Message tracking: The user can activate the tracking of sent emails.
Permissions to view and/or reset the tracking statistics must be set
in the Security tab.
Send Fax: The user can broadcast messages by Fax.
Send SMS: The user can broadcast messages by SMS.
Incoming queues: The user or group of users will have the
possibility to subscribe to the incoming queues define below. Note that
incoming queues must first be configured in Tools/Options/Incoming Queues.
Allow access to all queues: The user can subscribe to all the incoming queues configured in the Tools/Options/Incoming Queues
menu.
Allow access to the following queues: Check the box(es)
corresponding to the incoming queue(s) that will be made available
to the user or group of users.
Specify limitations for users (only available with
eMill Service Provider Edition):
Click on the Limitations tab.
To enable a limitation, check the corresponding box and define a parameter in
the text area.
Maximum mailing project per account: Lets you limitate the number of
mailing projects per account. For instance, if you enter "1",
the user(s) will only be able to create one mailing project.
Maximum messages per render: Lets you limitate the number of messages
per render. This limitation aims at specifying the maximum number of
messages per campaign. If a render exceeds the maximum number of messages,
the message rendering will be aborted when the limit is reached.
Maximum message size: Lets you limitate the size of sent messages. If
a user tries to send a message that exceeds the maximum size, the message
rendering will be aborted and a note will be added to the project log with
the receiver's e-mail address, the message size and the maximum message size.
Maximum messages sent per minute: Lets you limitate the number of
messages sent per minute in order to avoid the overloading of your SMTP
server.
Configure accounting for users (only available with eMill Service Provider Edition):
Click on the Accounting tab.
The accounting module aims at giving you a tool to monitor the activity of an
account. It can also be used to manage easily the invoicing as the value of each variables (sent
messages, rendered messages, outgoing traffic, etc.) is expressed in
credits.
In order to configure the Accounting, you must follow 2 steps:
Creditable values
: Define what is the value of each variable. For instance, "count 5 credits for each sent emails". To
set a value, select the variable type in the table and click on Edit.
Sent emails: For each sent email, define the number of credits that will be counted. You are also able to count additional credits if the size of sent messages exceeds a limit. Example: You want to count 5 credits for each sent email and additional credits for each slice of
500 KB if a message size exceeds 500 KB. If the user sends 8 messages of
400 Ko
each and 2 messages of 600 KB. The number of credits will be counted as follow: - Sent emails: 10 messages x 5 credits = 50 credits - The size of
2 sent emails is 600 KB and exceeds the 500 KB limit. For each of
these emails, 5 additionnal credits will be counted: 2 messages x 5
credits x 1 slice = 10 credits. - The total number of counted
credits will be 50 + 10 = 60 credits.
Sent faxes: For each sent faxes, define the number of credits that will be counted. Example: You want to count 5 credits for each sent faxes. If the user sends 10 faxes, the number of counted credits will be
10 faxes x 5 credits = 50 credits.
Sent SMS: For each sent SMS, define the number of credits that will be counted. Example: You want to count 5 credits for each sent SMS. If the user sends 10 SMS, the number of counted credits will be
10 SMS x 5 credits = 50 credits.
Rendered messages: For each rendered message, define the
number of credits that will be counted. You are also able to count
additional credits if the size of rendered messages exceeds a limit. Example: You want to count 5 credits for each
rendered messages and additional credits for each slice of 500 KB if
a message size exceeds 500 KB. If the user sends 8 messages of 400
KB
each and 2 messages of 600 KB. The number of credits will be counted as follow: -
Rendered messages: 10 messages x 5 credits = 50 credits - The size of
2 rendered messages is 600 KB exceeds the 500 KB limit. For each of
these messages, 5 additional credits will be counted: 2 messages x
5 credits x 1 slice = 10 credits. - The total number of counted
credits will be 50 + 10 = 60 credits.
Outgoing traffic: Define the number of credits that will be counted
according to the total size of sent messages. Example: You want to count 5 credits for each
slice of 100 KB. If the user sends 500 KB (10 messages of 50 KB each),
it means that there are 5 slices of 100 KB and the number of counted
credits will be 5 slices x 5 credits = 25 credits.
Accounting values
: This presents an overview of the different variables
value. You are also able to see the total of counted
credits at the bottom of the table according to the settings configured in "Creditable
values".
Sent emails: Gives you the number of sent emails since
the last reset.
Sent faxes: Gives you the number of sent faxes since the
last reset.
Sent SMS: Gives you the number of sent SMS since the last
reset.
Received messages: Gives the total number of received messages on all mailing projects of the account since the last
reset.
Rendered messages: Gives the total number of rendered messages on all mailing projects of the account since the last
reset.
Outgoing traffic: Gives the total size of sent messages on all mailing projects of the account since the last reset.
Incoming traffic: Gives the total size of received messages on all mailing projects of the account since the last
reset.
Credits: Gives you the total number of counted credits
according to the settings configured in "Creditable values" since
the last reset.
Refresh: Click here to refresh the accounting values
table. Note that this operation cannot be cancelled.
Reset: Click here to reset all the accounting values.
Report: Click here to create a report as an Excel or CSV file. The report gives you the details of all the above accounting values
per day. It can be useful to monitor the activity of an account and
to generate the invoices for your client as it gives you the number
of counted credits per day.
