Setting the Fax options

The Fax options let you configure all settings used by the eMill Fax module. You can also configure for each fax capable devices the incoming fax routing options.

• From the Tools/Options menu, click on the Fax tab:

• Postmaster: This email address is the originator address (the From) used by the Fax gateway when a delivery status notification (DSN) message is sent.

• Default Cover Page: Select here the cover page that will be used when sending faxes. Click on Edit to modify the cover page using the Microsoft Cover Page Editor. It is not compulsory to specify a default cover page because you can also create one directly in your mailing project as the message body.

   

  If you choose to set a default cover page, the fields will be completed as follow:

  1. Cover page fields regarding the sender (company name, address, fax number, etc.) will be completed using the informations indicated in the Microsoft Fax Console settings (Tools > Sender Information).

  2. The following cover page fields are dynamically filled in by eMill:

  - Recipient's Name: completed dynamically for each receiver if you have specified the FirstName and/or LastName field in the receivers list properties. If not, eMill will insert the receiver fax number.

  - Recipient's Fax #: the receiver fax number is completed dynamically for each receiver.

  - Date/Time Sent: completed dynamically.

  - # of Pages: the number of sent pages is completed dynamically.

  - Subject: completed with the subject indicated in the header properties or in the Mail_OnStart() script function.

  - Note: In order to insert a text in this field, you need to create a text file and place it at the first place of the contents list (see content positionning). If you have a HTML content and an alternate Text content, the Note field will be completed with the Text content and the HTML content will be ignored for fax rendering.

• Image quality: Select here the desired Fax quality. Selecting "Draft" (200 x 100) will produce smaller Fax images and therefore will reduce the cost and time of sending faxes.
  If you use the "Draft" quality and you send out PDF documents, make sure to install Acrobat Reader 6.0 or later.
• Fax Devices: Displays the list of available fax devices. The Properties button will show settings regarding the reception of faxes. See below for details.
• Dialing:

To access an outside line using a dialable number, dial: Enter in this field any prefix that may be needed to access an outside line (PBX prefix, etc.)

Test Number: Enter here a canonical number that you wish to see in its dialable form (e.g. +1 (212) 555-1212 will result in 5551212 if you are in NYC)
Rules: This button is used to configure the Windows dialing rules settings. Refer to the Windows documentation for details.
 

Incoming Fax Properties

This dialog box lets you configure Fax routing settings used when a Fax is received.

• Forward to the Fax incoming queue: When this option is checked, received faxes will arrive in the incoming Fax queue. In order to have the received faxes in the Inbox folder, your mailing project needs to be subscribed to the Fax queue. See the Incoming Message Processing for details.
• Forward using SMTP: When this option is checked, received faxes will be forwarded to the email address that you specify in the To field.
• From: Enter in this field the email address of the sender associated with the receiving fax device.
• To: Enter in this field the email address of the contact who will receive incoming Faxes.
• Format: Select the format in which you would like to read your faxes: PDF (Adobe Acrobat) or TIFF (image format).
• Include thumbnails of the first four pages: When this option is checked, the email body will contain thumbnails of the received faxes. This feature is useful to quickly sort out faxes without having to open them in the Fax viewer.
• Raw format (no message body, attachment only): This advanced option lets you forward the fax without adding any body to the message. This feature is useful to implement Fax forwarding to a different Fax device.